How to Rent
If you are interested in renting a building, outdoor area, or support equipment at the Fairgrounds, contact the Fairgrounds office to discuss availability, event needs, insurance requirements, and scheduling.
- Ask about available dates and facility options.
- Review rental conditions and event requirements.
- Confirm move-in and move-out needs.
- Finalize pricing, staffing, and contract details.
Rules and Requirements
Event Scheduling
The Fairgrounds may require at least 30 calendar days before and after between like or similar events. Determination of what qualifies as a similar event is made by Fairgrounds management.
Preference may be given to contractors who have established event dates and have met all prior contract requirements.
Move-In and Move-Out
- Move-in and move-out schedules are defined in the rental agreement.
- Move-in or move-out days are billed at 25% of the daily building rate.
- Events paying full daily rates for two or more days may receive one complimentary move-in or move-out day.
General Conditions
- Standard event hours are 6:30 a.m. to 10:00 p.m., unless otherwise approved.
- Funerals and memorial services are charged at half the standard rental rate.
- Fairgrounds equipment may not be rented for off-site use.
Insurance Requirements
- Single entities must provide a general liability insurance certificate with coverage of at least $1,000,000, naming Flathead County as additionally insured.
- Multi-vendor events must obtain a special event policy covering vendors and Flathead County.
Staffing and Services
- Daily rental rates include janitorial service during public hours for events with more than 300 attendees.
- Additional labor beyond normal service is billed at $50 per man-hour.
Winter Vehicle Storage
Seasonal storage is available for boats, campers, and RVs during the winter months.
- Storage season: October 1 through May 31
- Rate: $4 per linear foot, per month
Contact the Fairgrounds office for availability, storage requirements, and current terms.
Miscellaneous Rentals and Services
Rates below are provided for easier browsing. Contact the Fairgrounds office to confirm availability, contract requirements, and current pricing before making plans.
| Rental or Service | Details | Rate |
|---|---|---|
| Tables | 8-foot banquet and 5-foot round tables; customer setup and re-rack | $7.50 each |
| Tables | Staff setup required | $10 each |
| Chairs | Metal folding chairs; customer setup and re-rack | $1.50 each |
| Chairs | Staff setup required | $2.50 each |
| Stage | Up to 12' × 24' | $300 |
| Basic P.A. System | Includes microphone and speaker | $50 per event |
| Power Drops | Includes job box | $25 per drop |
| Bleachers, Small | Seats approximately 40–45 people | $100 per set |
| Bleachers, Large | Trade Center only, various sizes | $150 per set |
| Tractor / Loader Work | Arena preparation and similar work | $205 per hour |
| Outdoor Areas | Available as event space | Negotiated |
Building Rental Rates
Whitefish Credit Union Trade Center
45,000 square feet
$2,250 per day
Expo Building
16,800 sq. ft. Includes kitchenette.
$1,100 per day
County Fair Kitchen
5,004 sq. ft. Includes kitchenette.
$450 per day
Grandstand Building
11,822 sq. ft. Wood floor.
$700 per day
4-H Building
703 sq. ft. Seats 40.
$200 per day
Outdoor Arena & Grandstand
Arena: 5,225 seats. Grandstand: 2,650 seats.
$3,500 per day
Download the Full Rate Sheet
Prefer a printable version? Download the current Fairgrounds rental rates PDF.
Key rental information is also provided on this page for easier browsing and accessibility.